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Interim Office Manager

Location: Medellín, Antioquia, Colombia

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Requisition Number: 699

External Description:

Main Responsibilities

Office & Facilities Coordination – Oversee premises facilities and communicate with building managers & landlords, manage refurbishments, maintenance and workplace design elements. Assist with local Health & Safety policies, systems and processes. Manage all office vendors and accounts (such as mobile phones, catering, parking etc.). Manage space planning and desk allocation.

Front of House - Overseeing all daily office operations with a mission to create an excellent experience of our office for internal and external visitors. Ensuring the highest levels of hospitality, efficiency and experience curation are maintained. These include essential services such as; reception, administration, security, taxis, mail, parking, office supplies, cleaning, catering, waste disposal and recycling. This involves support from an Office Coordinator.

Security and Accessibility - Being a champion for the protection of Group staff, brand and products. Ensuring that the office is always secure, all external visitors and suppliers have followed appropriate security procedures and keeping our office compliant with data protection or other standards. This involves management of access card and CCTV systems.

Health and Safety at Work - Investigate and address safety problems and environmental upsets. Monitor and inspect operations, equipment, facilities and work habits to detect hazardous conditions and practices and recommend corrective or proactive actions to assure the safety of employees and protection of the environment. Maintain and implement the facility Emergency Response Plan. Ensure the safety of workplace personnel during emergency conditions.

Onboarding – Ensure the process of welcoming a new starter from hiring date up to the end of their training programme runs smoothly. Work with the People Team to integrate new colleagues into the local office culture, organise events and inductions. Ensure all practical equipment is set up and paperwork is accessible for a smooth and enjoyable first few weeks.

Events - Ideate and successfully deliver end-to-end execution of company events; managing budgets, multiple production and supplier relationships from concept through to delivery. Aim to deliver productive off-sites for teams, recruitment fairs, memorable team-builds and world-class parties.

Wellness - Oversee the corporate wellness program, offerings and new initiatives in Medellín.

Global Mobility – Local coordination of business trips, conferences and relocation support.

Employee Engagement - Oversee social media accounts and employer brand content production, stirring internal and external engagement with the office.

Budget Management - Organizing, overseeing and managing the local office and events budgets.

Administration - Own and deliver ad hoc requests or projects from Business Operations or other teams.

 

Required Skills

Calm under pressure - You remain cool as a cucumber no matter how many deliverables you are juggling at any one time.

Health and Safety Specialist – You will take care of each member at the office and make sure that no harm and correct practices are perform within workplace. Previous experience related to HSE is surely valued.

Quality driven - You have a strong eye for the aesthetic, and set yourself and others (our team, vendors, venues, suppliers, subcontractors) the highest professional bar in all situations.

Clear and natural communicator - You bring people on a journey with you, you can sell the vision and have the confidence of your convictions to pitch ideas.

Willing to go the extra mile - You will genuinely strive to make Genius Sports the coolest workplace on the planet, and you curate a vibe where everybody cares for their surroundings and physical space. 

Efficient and well organised - You need to have exceptional attention to detail and ability to keep on top of sometimes overwhelming amount of stuff.

Approachable - you will be championing a positive and proactive culture across the teams and departments in the office, taking onboard feedback, making recommended changes and communicating outcomes on initiatives.

Flexible - With working hours, infrequent travel, responsibilities and workload.

Company Profile:

About Us

Genius Sports is a global leader in digital sports content, technology and integrity services. Our technology is used in over 150 countries worldwide, empowering sports to capture, manage and distribute their live data and video, driving their digital transformation and enhancing their relationships with fans.

Headquartered in London, we are the trusted partner to over 500 sports organisations globally, including many of the world’s largest leagues and federations such as the NBA, Premier League, FIBA, NCAA and PGA TOUR.

Genius Sports is more than a technology provider. We build long-term partnerships with sports at all levels, helping them to control and maximise the value of their content while providing technical expertise and round-the-clock support.

Medellin, Antioquia CO

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